Linda
Barrett’s Commitment to You
As a meeting planner, you have a lot on your plate! I know. I’ve
planned meetings
in the past and I know how demanding your job is. As your partner in
this process,
my top priority is to minimize your stress and maximize your success.
If you choose to work with me, I will do everything within my means
to jazz up your meeting and make it a huge success. Specifically, I
will commit to the following before, during and after my program(s).
IN PREPARATION,
I WILL:
Be available to discuss plans for my speech.
Know what your organization does and why it does
it.
Know why I am there and have a specific plan to
accomplish your goals for my presentation.
Know the theme of your meeting and relate my presentation
to it.
Know why your people would want to hear what I
have to say on this topic.
Coordinate with other speakers or the speaker’s
bureau to assure your goals are met.
Notify you in advance of my travel itinerary.
ON-SITE, I WILL:
Be professional both on and off the platform.
Notify you when I arrive on site and contact you
immediately should any serious delays occur.
Be accessible to you from the time I arrive until
I leave.
Tell you the truth.
Retire early the night before my speech.
Be reasonable and considerate in my use of room
charges and incidental expenses.
Be in the meeting room for a sound check at least
one hour before I speak.
Coordinate with the set-up crew and other presenters
to make sure my needs fit your overall needs.
Stay out of the way until it is my turn to speak.
Study your audience and the other speakers to align
my message with them.
Be dressed appropriately, always one step more
formal or business-like than the audience.
Provide an easy, brief introduction and be available
to coach my introducer.
Make suggestions to the crew as to how to maximize
audience impact through creative use of lights, sound or staging or
seating arrangements.
Be in the room, seated and visible to you even
before my introduction begins.
DURING MY PROGRAM(S),
I WILL:
Walk on stage cheerfully and open my speech with
energy and purpose.
Never use off-color language or material.
Interact constantly with the audience and involve
them through questions, a show of hands, eye contact and exercises
as appropriate.
Present well-researched, profound information.
Use stories and humor liberally.
Use appropriate slides and audio clips or video
clips to enhance the look, feel and impact of my speech.
React maturely, good-naturedly and flexibly to
any problems that arise. This includes: audio visuals, lights, sounds,
fire alarms sounding, emergencies, etc.
Always be courteous, kind and helpful to audience
members.
Let them know in advance if questions will be handled
during or after my programs.
Summarize my points and give ways to remember my
key points.
Relate my points to your organization and people.
Only offer my resources if approved or requested
in advance.
Stick to my time frame and adjust if needed.
AFTER MY PRESENTATION,
I WILL:
Stay around after my speech briefly to answer
questions or listen to comments.
Check out and depart with minimal effort to you.
Itemize my expenses and bill you promptly after
the speech.
Provide receipts as needed.
Promptly fill any orders for my resources.
Send a copy of my email newsletter for each audience
member as a follow-up, if desired.
Suggest strategies to continue the impact of my
message during follow-up.
Never disclose any sensitive information about
your organization.
IN SUMMARY
I will deliver an exceptional presentation and
do my best to make you look really, really good!
